Job Description

Bilingual Bookkeeper Virtual Assistant

Location: Remote Colombia

Work Arrangement: This is a fully remote (telecommute) position.

Employment Type: Full-Time (Contractor)

Number of Openings: 1 Position

Industry: Healthcare Services / Finance & Accounting

Compensation: $1,920 USD/month

English Proficiency: Advanced (C1/C2) Excellent written and verbal communication skills in English and Spanish are required.

Schedule: This role begins on a part-time basis and is expected to transition to full-time within approximately 30 days, based on performance and business needs. Working hours are 9:30 AM 6:00 PM (Miami, FL Time) with a 30-minute lunch break.

Start Date: As Soon As Possible

About the Role

We're looking for a highly organized and detail-oriented Bilingual Bookkeeper Virtual Assistant to support the company's finance and accounting operations.

This role begins as a part-time position and is expected to transition to full-time within approximately 30 days, based on performance and business needs. You'll be responsible for performing day-to-day bookkeeping activities, maintaining accurate financial records, reconciling accounts, monitoring customer balances, and supporting accounting operations using QuickBooks. As trust and performance are established, you'll gradually take on additional bookkeeping and accounting responsibilities.

This role is ideal for someone who enjoys working independently, values accuracy over speed, and is looking to grow into a broader accounting position over time.

What You'll Do

Bookkeeping & Financial Records

• Perform daily bookkeeping activities using QuickBooks.
• Download bank statements from multiple client accounts.
• Classify financial transactions and accurately enter bookkeeping data.
• Complete monthly bank reconciliations.
• Maintain accurate accounting records and financial documentation.

Accounts Monitoring

• Monitor customer accounts and financial spreadsheets.
• Track monthly insurance commission payments.
• Identify outstanding customer balances and maintain accurate records.
• Assist in monitoring multiple financial accounts simultaneously.

Client Communication

• Send professional follow-up emails regarding unpaid balances.
• Communicate professionally with clients via email and messaging when needed.
• Monitor SignNow documents and ensure required signatures are completed.

Administrative & Accounting Support

• Assist with additional bookkeeping and accounting responsibilities as assigned.
• Maintain confidentiality when handling financial information.
• Continuously learn company-specific accounting processes and workflows.

What We're Looking For

Required Qualifications

• 2+ years of bookkeeping experience.
• Hands-on experience using QuickBooks.
• Strong knowledge of bookkeeping principles and bank reconciliations.
• Advanced Microsoft Excel and spreadsheet skills.
• Exceptional attention to detail with a commitment to accuracy.
• Ability to independently manage multiple accounts and priorities.
• Strong organizational and time management skills.
• Professional written and verbal communication skills in English.
• Bilingual English and Spanish proficiency is required.
• Comfortable learning new accounting procedures and financial processes.
• Experience using Microsoft Teams or similar collaboration platforms.
• Ability to quickly learn communication platforms such as RingCentral.

Preferred Qualifications

• Experience supporting U.S.-based businesses.
• Experience working remotely as a Bookkeeper or Virtual Assistant.
• Familiarity with insurance commission tracking.
• Experience working with electronic signature platforms such as SignNow.
• Additional accounting coursework or certifications are a plus.

Candidate Evaluation Considerations

To ensure success in this role, the following factors will be carefully evaluated during the selection process:

• Demonstrated proficiency with QuickBooks and bookkeeping fundamentals.
• Accuracy and attention to detail when managing financial records.
• Experience performing bank reconciliations.
• Strong organizational skills and ability to multitask.
• Professional communication skills when interacting with clients.
• Ability to work independently with minimal supervision.
• Reliability, discretion, and professionalism when handling confidential financial information.

What Success Looks Like

• Financial records remain accurate, organized, and up to date.
• Monthly reconciliations are completed accurately and on time.
• Customer balances and commission payments are monitored effectively.
• Client communications are professional, timely, and accurate.
• Additional accounting responsibilities are successfully assumed as the role expands.
• Successfully transition from part-time to full-time within approximately 30 days through consistent performance and business needs.

Why Join Us?

• Opportunity to transition from part-time to full-time within approximately 30 days based on performance and business needs.
• Fully remote work environment.
• Competitive hourly compensation.
• Receive direct training from experienced leadership.
• Expand your bookkeeping and accounting responsibilities over time.
• Join a fast-growing organization with long-term career opportunities.

Important Notes

This position begins as a part-time role and is expected to transition to full-time within approximately 30 days, based on performance and business needs.

Applications may receive priority consideration if candidates:

• Have strong QuickBooks experience.
• Have supported U.S.-based companies.
• Demonstrate exceptional accuracy and attention to detail.
• Are comfortable managing confidential financial information.
• Possess advanced bilingual English and Spanish communication skills.
• Are available to work during Miami, FL business hours.

This is a fully remote (telecommute) position.

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